Corporate Secretarial Governance
Pvt. Ltd. ROC Compliance Annual Maintenance Contract (AMC)
Protect your company from severe MCA penalties, director disqualification, and strike-off notices. Our comprehensive ROC Compliance AMC manages all statutory annual filings, board meetings, AGM documentation, and statutory registers under the Companies Act, 2013.
- Complete AOC-4, MGT-7 & ADT-1 filings
- 4 Quarterly Board Meetings & AGM minutes
- Zero Penalty & Timely Reminder Desk
Statutory Mandate
Why every Private Limited company requires an ongoing compliance retainer
Under the Companies Act, 2013, every Private Limited company in India—whether actively operating or dormant—is legally obligated to maintain rigorous corporate governance and file annual returns with the Registrar of Companies (ROC).
Failure to comply triggers harsh statutory penalties: late filing fees up to 12 times normal charges, corporate fines reaching ₹5,00,000, per-day ongoing default penalties of ₹1,000, and personal director disqualification under Section 164(2) for up to 5 years.
VIDURA's Corporate Secretarial AMC assigns dedicated Company Secretaries and corporate legal practitioners to your enterprise. We maintain your statutory registers, draft compliant board resolutions, structure your AGM paperwork, and ensure every MCA e-form is filed weeks ahead of statutory deadlines.
Target Entities
Who needs a Private Limited ROC AMC?
Every incorporated Pvt Ltd entity must maintain compliance to safeguard director credentials and corporate bank accounts:
Seed & Early-Stage Startups
Focus 100% on product, marketing, and revenue while leaving complex legal and secretarial filings to expert professionals.
Funded Enterprises
Maintain clean diligence records, clean capitalization tables, and compliant board documentation essential for upcoming investor rounds.
Dormant / Holding Companies
Even with zero turnover, companies must file annual AOC-4 and MGT-7 returns to prevent MCA strike-off under Section 248.
SMEs & Family Businesses
Eliminate the overhead of in-house legal counsel while accessing institutional-grade corporate compliance support.
Scope of AMC
What is included in your Pvt Ltd ROC Compliance AMC?
Financial Statements Filing (Form AOC-4)
Preparation and digital submission of audited Balance Sheet, P&L Account, Directors' Report, and Auditor's Report within 30 days of AGM.
Annual Return Filing (Form MGT-7 / 7A)
Meticulous filing of shareholding pattern, transfer logs, indebtedness, and director details within 60 days of AGM.
Auditor Appointment (Form ADT-1)
Filing statutory intimation of statutory auditor appointment for a 5-year tenure or casual vacancy filling.
4 Quarterly Board Meetings
Drafting formal notices, detailed agenda packets, attendance sheets, and compliant minutes for 4 mandatory board meetings.
Annual General Meeting (AGM) Kit
Drafting AGM notice, directors' report with statutory disclosures (CARO, Section 134), proxy forms, and shareholder minutes.
Maintenance of Statutory Registers
Updating 8 mandatory registers under Section 88: Register of Members, Directors & KMP, Charges, Loans, and Contracts.
Director KYC (DIR-3 KYC)
Annual digital KYC verification for up to 2 directors to maintain active DIN status with the MCA.
Directors' Annual Disclosures
Collection and drafting of Form DIR-8 (non-disqualification) and Form MBP-1 (disclosure of interest) at the first board meeting.
How It Works
Seamless 3-step compliance onboarding
Simple, organized, and guided at every step by our compliance desk.
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Step 1 — Compliance Health Check
Share your CIN number. We review your MCA portal master data, check pending returns, and identify open compliance gaps.
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Step 2 — Onboarding & Due Date Calendar
Execute the AMC retainer agreement. Receive a personalized annual corporate calendar with quarterly meeting schedules and filing milestones.
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Step 3 — Proactive Drafting & Filing
Our secretarial desk coordinates with your CA, prepares board resolutions, collates signatures, and files every form well ahead of due dates.
Requirements
Documents required for Pvt Ltd ROC compliance
- Audited Financial Statements (Balance Sheet, Profit & Loss, Notes to Accounts signed by CA & Directors)
- Auditor's Report and Statutory Auditor's consent letter / resignation
- Directors' Report with Section 134 disclosures
- Digital Signature Certificates (DSC) of at least two active directors
- Bank statements for the financial year (for solvency and transaction verification)
- Details of any share transfers, capital infusions, or director appointments during the year
Statutory Penalties
Consequences of non-compliance under Companies Act 2013
Form AOC-4 / MGT-7 Delay
Additional government fee of ₹100 per day of default with no upper cap, plus corporate fines from ₹50,000 to ₹5,00,000.
Director Disqualification
Failure to file annual financial statements for 3 consecutive years leads to DIN disqualification for 5 years under Section 164(2).
Company Strike-Off Notice
The Registrar may issue notice under Section 248 to strike off the company name and freeze corporate bank accounts.
Statutory Register Default
Fine of ₹50,000 to ₹3,00,000 and ₹1,000 per day for failure to maintain mandatory registers under Section 88.
Why VIDURA
Institutional-grade corporate compliance support
Dedicated Company Secretary
Direct access to an experienced CS and corporate advocate who understands your business nuances.
Zero-Default Track Record
Automated due-date alerts ensure you never incur ₹100/day compounding MCA late fees.
Complete Audit Trail
All board resolutions, minutes, and MCA challans are securely archived in your master digital vault.
Common Queries
Frequently Asked Questions About Pvt Ltd ROC AMC
Is ROC compliance mandatory if my company had zero revenue during the year?
Yes. Every incorporated Private Limited company is legally required to hold board meetings, conduct an AGM, maintain statutory registers, and file Forms AOC-4 and MGT-7 with the ROC, regardless of whether there was any commercial turnover or business activity.
What is the penalty for late filing of Form AOC-4 and MGT-7?
Under the Companies Act, the late filing penalty is a flat ₹100 per day per form until the default is rectified. For example, a 100-day delay in both forms attracts a penalty of ₹20,000 in additional government fees alone, over and above standard filing fees.
How many board meetings must a Private Limited company hold annually?
A Private Limited company must hold a minimum of 4 board meetings every calendar year, with not more than 120 days intervening between two consecutive meetings. A newly incorporated company must hold its first board meeting within 30 days of incorporation.
What is the difference between AOC-4 and MGT-7?
Form AOC-4 is used to file the company's audited financial statements, including the Balance Sheet, Profit & Loss account, Directors' Report, and Auditor's Report. Form MGT-7 is the Annual Return containing details of shareholding structure, transfers, directors, indebtedness, and corporate governance.
Zero-Stress Compliance
Keep your company 100% compliant with zero penalties.
Connect with VIDURA's corporate secretarial desk. Get an instant compliance health check and personalized AMC quote.